Exhibit 3265-E

PARENTS’ BILL OF RIGHTS FOR STUDENT
DATA PRIVACY AND SECURITY

The Canandaigua City School District, in recognition of the risk of identity theft and unwarranted invasion of privacy, affirms its commitment to safeguarding student personally identifiable information (PII) in educational records from unauthorized access or disclosure in accordance with State and Federal law.  Pursuant to Education Law Section 2-d and the associated regulations (Part 121), the Canandaigua City School District establishes the following parental bill of rights:

• A student's personally identifiable information (PII) cannot be sold or released by the Canandaigua City School District for any marketing or commercial purposes;
• Parents have the right to inspect and review the complete contents of their child's education record.  This right of inspection is consistent with the requirements of the Family Educational Rights and Privacy Act (FERPA) and the District’s policies (for more information about how to exercise this right, see 5500-R);
• State and federal laws protect the confidentiality of students’ personally identifiable information.  Safeguards associated with industry standards and best practices, including but not limited to, encryption, firewalls, and password protection, must be in place when data is stored or transferred;
• A complete list of all student data elements collected by the State is available for public review at http://www.p12.nysed.gov/irs/sirs/documentation/NYSEDstudentData.xlsx or by writing to: Office of Information & Reporting Services, New York State Education Department, Room 863 EBA, 89 Washington Avenue, Albany, NY 12234; and
• Parents have the right to have complaints about possible breaches and unauthorized disclosures of student data addressed. Complaints should be directed to the Data Protection Officer, Canandaigua City School District, 143 North Pearl Street, Canandaigua, NY 14424 or by email to bowmand@canandaiguaschools.org or by telephone at 585-396-3700.   Complaints can also be directed to the New York State Education Department online at http://nysed.gov.data-privacy-security, by mail to the Chief Privacy Officer, New York State Education Department, 89 Washington Avenue, Albany, NY 12234 or by email to privacy@mail.nysed.gov or by telephone at 5178-474-0937.

Certain student information is considered directory information. Directory information may be released by the school to anyone who requests it, pending approval by the District Records Access Officer. Release of directory information is not permitted if the information is to be used for solicitation, fundraising, political or commercial purposes. Directory information includes:

Student’s name

Telephone number

Address

Date of birth

Degrees/awards received in school

Dates of attendance

Weight/height of members of athletic teams

Most recent previous school attended

Participation in officially recognized school activities /sports and other similar information.

If a parent, guardian or eligible student does not wish to have some or all of the directory information described above be released without prior consent, he or she must contact the school principal’s office within 30 days of publication of annual notice (usually August in district Calendar).

Parents and guardians of students have the right to inspect and review official educational records. As long as the records are directly related to their children, parents/guardians may obtain copies of them from the school district. If any record appears inaccurate or misleading, parents/guardians also have the right to file for a hearing to challenge the record’s contents. Requests to inspect, make copies, or amend educational records must be submitted in writing, either in person or by mail, to the District Records Access Officer, 143 North Pearl St, Canandaigua, NY 14424. The Records Access Officer will provide information on further procedures and any applicable fees. A form for this purpose may be obtained by calling 396-3714.

Under NCLB, U.S. military recruiters have unlimited access to any student’s school records unless a parent/guardian has filed a letter with the District Counseling Center that specifically denies such access. Please contact the Director of Pupil Personnel Services at 396-3952 for details.

Parents have the opportunity to opt their child out of participating in the following activities:

The collection, disclosure or use of personal information collected from students for the purpose of marketing or for selling that information, or providing such information to a third party for that purpose. The Canandaigua City School District has never engaged in this type of activity and will not in the future.

Any non-emergency, invasive physical examination or screening that is required as a condition of attendance, administered by the school and scheduled in advance, and is not necessary to protect the immediate health and safety of the student, or of other students. The District has never contemplated such activities.

Administration of any survey containing questions regarding one or more of the following protected information areas:

1)political affiliation or beliefs of the student or student’s family;

2)mental or psychological problems of the student or student’s family;

3)sex behavior or attitudes;

4)illegal, antisocial, self-incriminating, or demeaning behavior;

5)critical appraisals of others with whom respondents have close family relationships;

6)legally recognized privileged relationships, such as lawyers, doctors or ministers;

7)religious practices, affiliations, or beliefs of the student or parents;

8)income, other than as required by law to determine eligibility for particular programs (such as Free & Reduced Price meal programs).

Parents also have the right to inspect, upon request and before administration or use:

1)Protected information surveys of students;

2)Instruments used to collect personal information from students;

3)Instructional material used as part of the educational curriculum

The District has administered Character Education and Risk Behavior surveys to students at grade levels 6-12 that have included general questions on sexual attitudes and illegal behavior related to drug and alcohol usage. The District plans to continue administration of these surveys periodically.

Parents have the right to request the following information regarding the professional teaching qualifications of the child’s classroom teacher(s):

• Whether the teacher has met NYS Education Department qualifications and licensing criteria for the grade levels and subject areas he/she teaches.
• Whether the teacher is teaching under emergency or other provisional status through which NYSED qualifications and licensing have been waived due to special circumstances.
• The teacher’s college major (undergraduate level); whether the teacher has any graduate certifications or degrees and, if so, the field of discipline of the certification or degree.
• Whether their child is provided services by any teaching assistants and, if so, their qualifications.

There are several other annual notifications required by law. These include:

The District Attendance Policy – A summary appears in the District Calendar and in specific school student/parent handbooks.

Student Codes of Conduct – A summary appears in the Calendar. More specific codes for each building are published in school handbooks.

Pesticide Application and Asbestos Abatement – Both notifications are available in the District Calendar under Buildings and Grounds.

To obtain a copy of the District Calendar, please contact your building’s main office or the Office of Community Relations at (585) 396-3714.

Under the federal No Child Left Behind Act, U.S. military recruiters have unlimited access to any student’s school records unless a parent/guardian has filed a letter with the District Counseling Center that specifically denies such access.

Please contact Donna Schaertl, Counseling Center Secretary, at (585)396-3810 or e-mail her at schaertld@canandaiguaschools.org if you do not want your child’s information provided.