Health Office Information
School nurses are an essential part of the Canandaigua City School District, providing compassionate care and support to students every day. Beyond addressing illnesses and injuries, they help manage chronic health conditions, promote student wellness, administer medications, and serve as a valuable resource for families and staff. Their dedication helps ensure that students are healthy, safe, and ready to learn, contributing to a positive and supportive school environment.
Medication Information for Parents/Guardians
When medication is necessary during school hours we ask that you adhere to the following guidelines. Please call your child’s health office if you have any questions and need further clarification.
A. All prescription and non-prescription medications taken at school require a health care provider’s order and a parent/guardian’s permission on file in the health record.
B. Students may self-carry and self-administer medications only if the following conditions have been satisfied:
- The medication permission form (available in the health office or on the website) is signed by the health care provider and parent/guardian, and is on file in the health office. The completed form must have an attestation from the health care provider stating both the diagnosis and that the student has demonstrated he/she can effectively self-carry and self-administer the medication.
- The school nurse will assess the student to be responsible before allowing a medication to be self-carried.
- Self-carry orders may include inhalers, epi-pens, and diabetic supplies. Independent students with other health conditions warranting timely administration of their medications may also be permitted to self-carry and self-administer their medication to prevent negative health outcomes.
- If a self-carry medication is lost, left unattended, shared with another individual, or if there is a failure to follow school rules, the privilege of self-carrying medication will be rescinded.
- A back up of emergency medication or supplies should be stored at the health office.
C. Students may not transport medication on the bus to or from school unless a self-carry order is in place.
D. All medication must be delivered directly to the school in a properly labeled original container by an adult. Prescription medications must be in their original prescription bottle. The information on the prescription label must match the current medication order on file for the student. When a controlled medication is brought in by an adult, the nurse and the parent/guardian will count the number of pills together and note this on the medication sheet.
E. All medication maintained within our schools will be kept in a locked and secure place. This means if your child has been granted permission to self-carry and self-administer medicine, their supply must be locked in their lockers, kept on their person, or handed to an adult or to the health office for safe-keeping when either of the above cannot be assured. Please educate your child.
F. For medications administered in school, please have the pharmacist provide two properly labeled containers. The second bottle is needed for field trips. If your child uses an inhaler at school, please have the pharmacist label the inhaler itself, not just the box.
G. At the end of the school year, or if a medication is discontinued the parent/guardian must pick up all unused medication. If it is not picked up after one (1) month, the medication will be properly disposed of by the school. If a parent/guardian requests in writing that a medication be discontinued before the school receives a health care provider’s order to discontinue, the health care provider will be notified by the school of the parent/guardian’s discontinuation of the order.
H. The District may intervene, confiscate the medication, and discipline a student for any in-school use of any medication that does not have a current order and signed parent permission on file.
Thank you for your cooperation and support.
The Canandaigua School District must comply with all the New York State laws and regulations related to school health.
The State requirements for school health services include:
- A New York State physical examination for new entrants, UPK or K, grades 1, 3, 5, 7, 9 and 11.
- A complete immunization record for all students.
- Scoliosis Screening for girls in grades 5 and 7; for boys in grade 9.
- Vision Screening for new entrants, UPK or K, grades 1, 3, 5, 7 and 11.
- Hearing Screening for students who are new entrants, UPK or K, grades 1, 3, 5, 7 and 11.
- A New York State physical examination each year for interscholastic school sports.
- A New York State physical examination for work permits.
We recommend that your own healthcare provider give your child’s physical examination. A dental examination is recommended on the same schedule as the physical examinations. These appraisals/examinations must have been given within the last twelve months of the first day of school. A form, available on the web site, is to be filled out by your healthcare provider. Please have your provider complete it and return it to your child’s School Health Office as soon as possible.
We encourage parents/guardians to contact your child’s school nurse with questions or concerns. If you wish your student’s screening (scoliosis, vision, and hearing) done by your own physician, please call your school nurse.
New York State Vaccination Requirements
Required for All Students (K–12)
- DTaP/Tdap (Diphtheria, Tetanus, and Pertussis)
- Polio
- MMR (Measles, Mumps, and Rubella)
- Hepatitis B
- Varicella (Chickenpox)
Additional Requirements by Grade
- Grades 6–12: Tdap booster vaccine
- Grades 7–12: Meningococcal conjugate vaccine (MenACWY)
- Grade 12: Additional MenACWY booster dose if required based on age and prior doses
Additional Requirements for Pre-K
- Haemophilus influenzae type b (Hib)
- Pneumococcal Conjugate Vaccine (PCV)
Important Notes
- New York State does not allow religious or philosophical exemptions. Only valid medical exemptions are accepted.
- Students must provide proof of immunization within 14 days of starting school or be in the process of completing required vaccine series
As part of the NYS BMI survey, information about students’ weight status category will be included in a report to the NYS Department of Health. Only summary information will be sent. No names and no information about individuals will be sent. If you choose to have your child’s information excluded from the report, please fill out the attached exclusion letter and return it to your child’s school nurse.
Opt Out Letter information – If a parent wants their child’s information excluded they need to write a letter like the following and send it to the school nurse at their child’s school
As part of a required school health examination, a student is weighed, and his/her height is measured. These numbers are used to figure out the student’s body mass index or ‘BMI’. The BMI helps the doctor or nurse know if the student’s weight is in a healthy range or is too high or too low. Recent changes to the New York State Education Law require that BMI and weight status group be included as part of the student’s school health examination. A sample of school districts will be selected to take part in a survey by the New York State Department of Health. If our school is selected to be part of the survey, we will be reporting to New York State Department of Health information about our students’ weight status groups. Only summary information is sent. No names and no information about individual students are sent. However, you may choose to have your child’s information excluded from this survey report.
The information sent to the New York State Department of Health will help health officials develop programs that make it easier for children to be healthier.
If you do not wish to have your child’s weight status group information included as part of the Health Department’s survey this year, please print and sign your name below and return this form to your child’s school nurse.
Please do not include my child’s weight status information in the 2025-26 School Survey.
Reasons a student should stay home from school:
- Has a fever of 100 degrees or more
- Has had a fever at or above 100 degrees in the last 24 hours
- Has vomited in the last 24 hours
- Has had diarrhea in the last 24 hours
- Has a runny nose that requires a great deal of management time
- Has a persistent cough that interferes with concentration
- Is too tired to engage in usual activities
- Has a significantly decreased appetite
- Has eye(s) that are red, watery, or draining
- Has been on a medication for an infection for fewer than 24 hours
Generally, after the above listed symptoms disappear, students require an additional 24 hours to recover. If you are in doubt about whether or not to send your child to school during or following an illness, please call the health office at your child's school for advice. If your child has a persistent cough, rash, fever, bump, or other bothersome symptom, you should contact your pediatrician.
CDC Recommendations for Staff and Students:
Students and staff with fever and/or respiratory or gastrointestinal infections and/or severe cough, sore throat, vomiting or diarrhea should be sent home or directed to stay home. Individuals may resume normal activities when, for at least 24 hours, both are true: symptoms are getting better overall and they no longer have a fever without the use of fever-reducing medication.
-
Medication Information for Parents/Guardians
When medication is necessary during school hours we ask that you adhere to the following guidelines. Please call your child’s health office if you have any questions and need further clarification.
A. All prescription and non-prescription medications taken at school require a health care provider’s order and a parent/guardian’s permission on file in the health record.
B. Students may self-carry and self-administer medications only if the following conditions have been satisfied:
- The medication permission form (available in the health office or on the website) is signed by the health care provider and parent/guardian, and is on file in the health office. The completed form must have an attestation from the health care provider stating both the diagnosis and that the student has demonstrated he/she can effectively self-carry and self-administer the medication.
- The school nurse will assess the student to be responsible before allowing a medication to be self-carried.
- Self-carry orders may include inhalers, epi-pens, and diabetic supplies. Independent students with other health conditions warranting timely administration of their medications may also be permitted to self-carry and self-administer their medication to prevent negative health outcomes.
- If a self-carry medication is lost, left unattended, shared with another individual, or if there is a failure to follow school rules, the privilege of self-carrying medication will be rescinded.
- A back up of emergency medication or supplies should be stored at the health office.
C. Students may not transport medication on the bus to or from school unless a self-carry order is in place.
D. All medication must be delivered directly to the school in a properly labeled original container by an adult. Prescription medications must be in their original prescription bottle. The information on the prescription label must match the current medication order on file for the student. When a controlled medication is brought in by an adult, the nurse and the parent/guardian will count the number of pills together and note this on the medication sheet.
E. All medication maintained within our schools will be kept in a locked and secure place. This means if your child has been granted permission to self-carry and self-administer medicine, their supply must be locked in their lockers, kept on their person, or handed to an adult or to the health office for safe-keeping when either of the above cannot be assured. Please educate your child.
F. For medications administered in school, please have the pharmacist provide two properly labeled containers. The second bottle is needed for field trips. If your child uses an inhaler at school, please have the pharmacist label the inhaler itself, not just the box.
G. At the end of the school year, or if a medication is discontinued the parent/guardian must pick up all unused medication. If it is not picked up after one (1) month, the medication will be properly disposed of by the school. If a parent/guardian requests in writing that a medication be discontinued before the school receives a health care provider’s order to discontinue, the health care provider will be notified by the school of the parent/guardian’s discontinuation of the order.
H. The District may intervene, confiscate the medication, and discipline a student for any in-school use of any medication that does not have a current order and signed parent permission on file.
Thank you for your cooperation and support.
-
The Canandaigua School District must comply with all the New York State laws and regulations related to school health.
The State requirements for school health services include:
- A New York State physical examination for new entrants, UPK or K, grades 1, 3, 5, 7, 9 and 11.
- A complete immunization record for all students.
- Scoliosis Screening for girls in grades 5 and 7; for boys in grade 9.
- Vision Screening for new entrants, UPK or K, grades 1, 3, 5, 7 and 11.
- Hearing Screening for students who are new entrants, UPK or K, grades 1, 3, 5, 7 and 11.
- A New York State physical examination each year for interscholastic school sports.
- A New York State physical examination for work permits.
We recommend that your own healthcare provider give your child’s physical examination. A dental examination is recommended on the same schedule as the physical examinations. These appraisals/examinations must have been given within the last twelve months of the first day of school. A form, available on the web site, is to be filled out by your healthcare provider. Please have your provider complete it and return it to your child’s School Health Office as soon as possible.
We encourage parents/guardians to contact your child’s school nurse with questions or concerns. If you wish your student’s screening (scoliosis, vision, and hearing) done by your own physician, please call your school nurse.
-
New York State Vaccination Requirements
Required for All Students (K–12)
- DTaP/Tdap (Diphtheria, Tetanus, and Pertussis)
- Polio
- MMR (Measles, Mumps, and Rubella)
- Hepatitis B
- Varicella (Chickenpox)
Additional Requirements by Grade
- Grades 6–12: Tdap booster vaccine
- Grades 7–12: Meningococcal conjugate vaccine (MenACWY)
- Grade 12: Additional MenACWY booster dose if required based on age and prior doses
Additional Requirements for Pre-K
- Haemophilus influenzae type b (Hib)
- Pneumococcal Conjugate Vaccine (PCV)
Important Notes
- New York State does not allow religious or philosophical exemptions. Only valid medical exemptions are accepted.
- Students must provide proof of immunization within 14 days of starting school or be in the process of completing required vaccine series
-
As part of the NYS BMI survey, information about students’ weight status category will be included in a report to the NYS Department of Health. Only summary information will be sent. No names and no information about individuals will be sent. If you choose to have your child’s information excluded from the report, please fill out the attached exclusion letter and return it to your child’s school nurse.
Opt Out Letter information – If a parent wants their child’s information excluded they need to write a letter like the following and send it to the school nurse at their child’s school
As part of a required school health examination, a student is weighed, and his/her height is measured. These numbers are used to figure out the student’s body mass index or ‘BMI’. The BMI helps the doctor or nurse know if the student’s weight is in a healthy range or is too high or too low. Recent changes to the New York State Education Law require that BMI and weight status group be included as part of the student’s school health examination. A sample of school districts will be selected to take part in a survey by the New York State Department of Health. If our school is selected to be part of the survey, we will be reporting to New York State Department of Health information about our students’ weight status groups. Only summary information is sent. No names and no information about individual students are sent. However, you may choose to have your child’s information excluded from this survey report.
The information sent to the New York State Department of Health will help health officials develop programs that make it easier for children to be healthier.
If you do not wish to have your child’s weight status group information included as part of the Health Department’s survey this year, please print and sign your name below and return this form to your child’s school nurse.
Please do not include my child’s weight status information in the 2025-26 School Survey. -
Reasons a student should stay home from school:
- Has a fever of 100 degrees or more
- Has had a fever at or above 100 degrees in the last 24 hours
- Has vomited in the last 24 hours
- Has had diarrhea in the last 24 hours
- Has a runny nose that requires a great deal of management time
- Has a persistent cough that interferes with concentration
- Is too tired to engage in usual activities
- Has a significantly decreased appetite
- Has eye(s) that are red, watery, or draining
- Has been on a medication for an infection for fewer than 24 hours
Generally, after the above listed symptoms disappear, students require an additional 24 hours to recover. If you are in doubt about whether or not to send your child to school during or following an illness, please call the health office at your child's school for advice. If your child has a persistent cough, rash, fever, bump, or other bothersome symptom, you should contact your pediatrician.
CDC Recommendations for Staff and Students:
Students and staff with fever and/or respiratory or gastrointestinal infections and/or severe cough, sore throat, vomiting or diarrhea should be sent home or directed to stay home. Individuals may resume normal activities when, for at least 24 hours, both are true: symptoms are getting better overall and they no longer have a fever without the use of fever-reducing medication.