canandaigua city school district

Meal Modification

 

Meal Modification Process

General Information:

The Canandaigua Food Service Program will work with parents to make reasonable accommodations which adhere to the guidelines set forth by the USDA and the National School Lunch Program.  Before an accommodation can be made, a medical statement from your child’s physician must be submitted to the school nurse.

Reasonable Accommodations:

The District will make reasonable accommodations to those children whose disabilities restrict their diets, such as providing substitutions or modifications in the regular meal pattern.  These meal substitutions will be offered at no extra charge.

However, the school food service in not required to provide meal services (for example, School Breakfast Program) to students with disabilities when the meal service is not normally available to the general student body, unless a meal service is required under the student’s individualized education plan (IEP).

Modifications will be made to accommodate a disability, will be determined on a case-to-case basis.  Health concerns or preferences that a child eat a specific diet because the parent/guardian believes it is healthier for the child are not disabilities and do not require a modification.

The modification provided:           

  • Should be related to the disability or limitations caused by the disability
  • Does not have to be the modification requested
  • Must (generally) be free of charge
  • Should be implemented even when the person requesting the modification believes more should be done

Medical statement requirements:

  • Provide information about impairment – diagnosis is not required
  • States how diet is restricted
  • States how to accommodate condition

        If the medical statement relates to a food allergy, the following are the three essential components:

  1. The food to be avoided (allergen)
  2. Brief explanation of how exposure affects the student
  3. Recommended substitutes

Parent/Guardian Notification:

The District will provide notification to parent/guardians of its meal modification procedures via the following source:

  1. By Request – The meal modification plan will be available to all parents/guardians by request from a teacher or building principal.
  2. The District Website

      Where to send requests:  The Health Care Plan Sheet should be sent to the school nurse in the building the student attends.

Appeal Procedure

If a meal modification is denied, an appeal can be directed to the Assistant Superintendent of Business.

A response will be provided and every attempt will be made to provide a prompt and equitable resolution.  If resolution cannot be reached, a parent/guardian may request and participate in an impartial hearing to resolve the grievance, with the opportunity to examine the complete record.  After the hearing, the parent/guardian will receive notice of the final decision and the basis for the decision.

Nondiscrimination Statement: This explains what to do if you believe you have been treated unfairly.

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating

on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain

program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program

or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained

online at: https://www.usda.gov/sites/default/files/documents/ad-3027.pdf, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA.

The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform

the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted

to USDA by:

1. mail:

U.S. Department of Agriculture

Office of the Assistant Secretary for Civil Rights

1400 Independence Avenue, SW

Washington, D.C. 20250-9410; or

2. fax:

(833) 256-1665 or (202) 690-7442; or

3. email:

program.intake@usda.gov

This institution is an equal opportunity provider.